Independent Diplomat (“ID”) is committed to protecting the privacy of individuals using our website, www.independentdiplomat.org. ID is a group of charitable entities consisting of Independent Diplomat, Inc. in the US with a subsidiary in Belgium and Independent Diplomat, Ltd. (UK). Below, please find a list of the most commonly asked questions regarding our policy on how ID gathers and uses information via this website. Please note that if you follow a link to another website, these websites may have their own privacy policies and we do not accept any responsibility for such policies.

1. What personal information of mine are you collecting and how will you use it?

  • We will only collect personally identifiable information (your name, address, telephone number, e-mail address, etc.) from you if you voluntarily supply it, for example, by filling in forms on this site. Subject to Question 2, below, ID will not sell, rent, or transmit such personal information to any third party if you elect not to permit such exchanges. However, if you contact us, we may keep a record of that correspondence.
  • ID may use certain third parties to process online donations. Any personal information you submit to such third parties may be used by them in accordance with their policies. ID is not responsible for such uses. ID may, however, receive certain personal information about you (which information will not include your credit card number or bank account) from such third parties.
  • ID may use your personal information to inform you about ID’s programs and to conduct and evaluate ID’s internal business, including analyzing patterns of use in order to pursue our mission and operations. ID may also use your personal information to provide you with opportunities to support our work more directly, through greater involvement and donations.
  • ID does not seek to collect any information from minors. If a minor provides us with information and the parent or guardian notifies us, the information will be deleted from our records.
  • Individuals who receive any communications from ID are free to opt out at any time by following the procedures described under Question 4, below.

2. Will you share my information with other agencies, institutions or entities?

  • ID has put in place reasonable and appropriate procedures to safeguard and help prevent unauthorized access to your information, maintain data security and correctly use information collected online. However, due to existing legal, regulatory and security regulations, ID cannot fully ensure that your personal information and/or other communications will not be disclosed to third parties. Consequently, any transmission of your data to this site is at your own risk. Once we have received your information, we will use strict procedures and security features to inhibit and/or prevent unauthorized access.
  • ID may disclose your personal information without your consent (i) to other ID offices and (ii) if such disclosure is reasonably necessary, either to comply with legal obligations (including responding to subpoenas, court orders or other legal processes) or to protect the rights, property, or personal safety of ID, its employees, its users and donors or the general public.
  • ID does not assume any liability for third party use of your personal information or your non-personal information, whether obtained legally or illegally from or through this site.

3. Does ID’s site use cookies?

  • ID’s site automatically collects some non-personal information from you about your computer including by using “cookies” which are stored on the hard drive of your computer (for example, your IP address, the operating system and browser you are using, the frequency of your visits, which pages on the site are most viewed) for system administration, to speed up your searches, to help ID understand how the site is being used and to improve your experience on the site. Unless you have adjusted your browser setting so that it will refuse cookies (most browsers automatically accept cookies by default), our system will issue cookies when you log on to ID’s site.
  • ID neither uses cookies to store personal data nor links non-personal information stored in cookies with personal information about specific individuals.

4. How do I update or change my personal information or stop receiving communication from ID?

  • If you have any questions about this privacy policy or if you wish to update or change your personal information, or to cease receiving communication from ID, please email us at newyork@independentdiplomat.org.
  • You can also contact ID to request that we delete your personal information from our databases. We will use commercially reasonable efforts to comply with this request, except to the extent ID is required to maintain that information pursuant to any applicable laws.

5. If I am a resident of a European country are there matters I should particularly be aware of?

  • The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. Such staff may be engaged in, among other things, the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing. ID will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.

Changes in this privacy policy

ID may further amend this policy in whole or in part and such amended versions will be posted on this site. You agree that this policy amends and replaces any previous privacy policy. The effective date of this policy, as stated below, indicates the last time this policy was materially revised. Checking the effective date below allows you to determine whether there have been changes since the last time you reviewed the policy.

Effective date of privacy policy: 2 February 2010